Privacy Policy

1. Introduction

Welcome to Students Olympic Association ("SOA," "we," "our," or "us"). We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our student Olympic competition management platform.

By using our services, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

2.1 Personal Information

• Name, email address, mobile number, and contact information
• Date of birth and age verification documents
• Institution name and details
• Student ID and registration information
• Payment and billing information (processed securely via Razorpay)
• Government ID and authorization documents (for admin affiliations)

2.2 Competition Information

• Event registrations and participation details
• Competition results, rankings, and performance data
• Certificates and achievement records
• Team and institution affiliations

2.3 Technical Information

• IP address and device information
• Browser type and version
• Operating system and platform
• Usage logs and analytics data
• Cookies and tracking technologies

3. How We Use Your Information

• Process event registrations and manage competitions
• Generate and manage student IDs
• Process payments and manage billing
• Generate certificates and publish results
• Verify participant eligibility and prevent duplicate registrations
• Send notifications about events, registrations, and results
• Improve our services and develop new features
• Comply with legal obligations and enforce our terms
• Manage admin affiliations and administrative roles

4. Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:

• Public Results: Competition results, rankings, and participant names may be published on our public results page
• Event Organizers: Information may be shared with event organizers and administrators for competition management
• Payment Processors: Payment information is shared with Razorpay for secure payment processing
• Service Providers: With service providers who assist in our operations (hosting, analytics, etc.)
• Legal Requirements: To comply with legal requirements or protect our rights
• With Your Consent: When you explicitly consent to sharing

5. Data Security

We implement appropriate technical and organizational measures to protect your personal information:

• Encryption of data in transit and at rest
• Secure payment processing via Razorpay
• Regular security audits and updates
• Access controls and authentication requirements
• Backup and disaster recovery procedures
• Secure document storage and verification

6. Your Rights and Choices

You have the following rights regarding your personal information:

• Access: Request access to your personal information
• Correction: Update or correct inaccurate information
• Deletion: Request deletion of your account and data (subject to legal retention requirements)
• Portability: Export your data in a portable format
• Opt-out: Opt-out of marketing communications
• Withdraw Consent: Withdraw consent for data processing where applicable

To exercise these rights, please contact us at support@studentsolympic.com

7. Cookies and Tracking

We use cookies and similar technologies to enhance your experience:

• Authentication and session management
• Analytics and performance monitoring
• Personalization and preferences
• Security and fraud prevention

You can control cookie settings through your browser preferences. For more information, see our Cookie Policy.

8. Data Retention

We retain your personal information for as long as necessary to provide our services, comply with legal obligations, resolve disputes, and enforce our agreements. Competition results and certificates may be retained indefinitely for historical records.

9. Children's Privacy

Our services are designed for students participating in Olympic competitions. We collect information from students with appropriate consent from parents/guardians where required by law. We do not knowingly collect personal information from children under 13 without parental consent. If you believe we have collected such information, please contact us immediately.

10. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your data in accordance with applicable laws, including Indian data protection regulations.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last updated" date. Your continued use of our services after such changes constitutes acceptance of the updated policy.

12. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us: